Clipped From The Winona Daily News
One problem is the inconsistency among state local agencies as to which records are puhu'c, are private (the subject of the file may see which are confidential (no one outside the agency see them). For example the Pollution Control considers field inspection reports part of the public record, but another agency might classify such as confidential. License applications might be available in one agency but not in another. At the present time there are no guidelines to agencies decide how records should be classified. data privacy unit in the Department of Administration is working on some proposed rules and regulations it looks like they will still leave a great deal agency discretion. Some agencies not only provide license registration information on an individual basis, they sell those to companies like R. L. Polk, which then sells direct mail companies. At a recent hearing by the Data Privacy Study Commission, George Morrow, its secretary, charged the Motor Vehicles Division with violating the records law by selling lists to Polk but not to According to Morrow, olher requests are referred Polk. A spokesman for the division told the commission that it made referrals to Polk because other required complicated computer programs that they could not do right away. "They mean it is inconvenient for them," Morrow in a later interview. "That's wonderful them but it'sa clear violation." The Motor Vehicles Division is also in violation notification requirement of the 1975 Data Privacy Morrow said. The law requires any agency personal information from an individual to tell person what the data will be used for, whether legal right to refuse it, and what are the known consequences for refusing the information. The motor vehicle registration form does not tell applicant that his name may be on a list sold mail company. The individual has some rights no*, and other remedies for abases are under study. Under law. you nave the right to be told if an agency persona! information about you. Unless fee file confidential, you have 2 right to see that and contest its accuracy.